Privacy Policy

The Scottish Heritage Social Media Group (“we,” “us” or “our”) operates a Web site located at (the “Site”) from which users can gather information concerning news and services provided by the Scottish Heritage Social Media Group. This Scottish Heritage Social Media Group Privacy Policy (“Privacy Policy”) covers our treatment of personally identifiable information (personal data) that we collect when you access the Site and when you use our Services.  This forms a part of the broader Scottish Heritage Social Media Group Data Protection Policy (“Data Protection Policy“).

The Scottish Heritage Social Media Group knows that you care how information about you is used and shared and we appreciate your trust in us to do that lawfully, carefully and sensibly. The Scottish Heritage Social Media Group complies with the eight basic Data Protection Principles as laid out by the Information Commissioners Office. By visiting you are accepting and consenting to the practices described in this Privacy Policy.

Controllers of Personal Information

Any personal information provided to, or to be gathered by, this website is controlled primarily by the Dig It! office at Society of Antiquaries of Scotland, National Museums Scotland, Chambers Street, Edinburgh EH1 1JF.

What Personal Information about Customers Does the Scottish Heritage Social Media Group Gather?

Information You Give Us: We receive and store any information you enter on our website or give us in any other way. You can choose not to provide certain information but then you might not be able to take advantage of several of our features. We use the information that you provide for such purposes as responding to your requests and communicating with you.

Information from Other Sources: We might receive information about you from other sources and add it to our information.

What about Cookies?

Cookies are alphanumeric identifiers that we transfer to your computer’s hard drive through your Web browser to enable our systems to recognise your browser and to provide various features.

The Help menu on the menu bar of most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie and how to disable cookies altogether. Additionally, you can disable or delete similar data used by browser add-ons, such as Flash cookies, by changing the add-on’s settings or visiting the website of its manufacturer.

Does the Scottish Heritage Social Media Group Share the Information it Receives?

Information about our users is an important part of our project and we are not in the business of selling it to others. The Scottish Heritage Social Media Group shares user information only as described below:

Third Party Service Providers: We may employ other companies and individuals to perform functions on our behalf, such as MailChimp, Evenbrite and Google Analytics. Examples include sending e-mail (primarily our e-newsletter) and providing search results and links. They have access to personal information needed to perform their functions, but may not use it for other purposes. Further, they must process the personal information in accordance with this Privacy Notice and as permitted by the UK’s Data Protection Act.

Protection of the Scottish Heritage Social Media Group and Others: We release account and other personal information when we believe release is appropriate to comply with the law; or protect the rights, property or safety of the Scottish Heritage Social Media Group, our users or others. This does not include selling, renting, sharing or otherwise disclosing personally identifiable information from customers for commercial purposes in a way that is contrary to the commitments made in this Privacy Notice.

With Your Consent: Other than as set out above, you will receive notice when information about you might go to third parties and you will have an opportunity to choose not to share the information.

If we ever transfer personal information to countries outside of the European Economic Area in the course of sharing information as set out above, we will ensure that the information is transferred in accordance with this Privacy Notice and as permitted by the applicable laws on data protection.

How Secure Is Information About Me?

We maintain physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of personally identifiable customer information. Our security procedures mean that we may occasionally request proof of identity before we disclose personal information to you.

It is important for you to protect against unauthorised access to your computer. Be sure to sign off when you finish using a shared computer

What about Third-Party Advertisers and Links to Other Websites?

Our site may include third-party advertising and links to other websites. We do not provide any personally identifiable customer information to these advertisers or third-party websites.

These third-party websites and advertisers, or Internet advertising companies working on their behalf, sometimes use technology to send (or “serve”) the advertisements that appear on our website directly to your browser. They automatically receive your IP address when this happens. They may also use cookies, JavaScript, web beacons (also known as action tags or single-pixel gifs), and other technologies to measure the effectiveness of their ads and to personalise advertising content. We do not have access to or control over cookies or other features that they may use, and the information practices of these advertisers and third-party websites are not covered by this Privacy Notice. Please contact them directly for more information about their privacy practices. In addition, the Network Advertising Initiative offers useful information about Internet advertising companies (also called “ad networks” or “network advertisers”), including information about how to opt-out of their information collection.

The Scottish Heritage Social Media Group may also display targeted advertising based on personal information about users. Although the Scottish Heritage Social Media Group does not provide any personal information to advertisers, advertisers (including ad-serving companies) may assume that users who interact with or click on a targeted advertisement meet the targeting criteria used to display the ad.

What Information Can I Access?

The Scottish Heritage Social Media Group can give you access to information about your interactions for the limited purpose of viewing and, in certain cases, updating that information. This list will change as our website evolves.

What Choices Do I Have?

If you do not want to receive e-mails from us through MailChimp, you can unsubscribe to general mailings at any time by clicking the unsubscribe link at the bottom of any of our emails or by emailing

Notices and Revisions

If you have any concern about privacy on the Scottish Heritage Social Media Group website, please e-mail us a thorough description and we will try to resolve the issue for you.

Our project changes constantly and our Privacy Notice will change also. You should check our website frequently to see recent changes. Unless stated otherwise, our current Privacy Notice applies to all information that we have about you. We stand behind the promises we make, however, and will never materially change our policies and practices to make them less protective of customer information collected in the past without the consent of affected customers.

Examples of Information Collected

Information You Give Us: For example, you provide information when you communicate with us by e-mail or otherwise; and sign up for our e-newsletter. As a result of those actions, you might supply us with such information as: your name; and e-mail address.

Automatic Information: Examples of the information we collect and analyse include: the Internet protocol (IP) address used to connect your computer to the Internet; computer and connection information such as browser type and version; operating system and platform; the full Uniform Resource Locators (URL) clickstream to, through and from our website (including date and time); and cookie number. We may also use browser data such as cookies, Flash cookies (also known as Flash Local Shared Objects), or similar data on certain parts of our website. During some visits we may use software tools such as JavaScript to measure and collect session information, including page response times, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.

For further details, please contact

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